Privacy Policy

Last updated: January 1, 2026  ·  Effective: January 1, 2026

Hospitality Afterhours ("we," "our," or "us") is committed to protecting the privacy of our members and applicants. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at hospitalityafterhours.ca or apply for membership.

By submitting an application or using our website, you agree to the practices described in this policy. If you do not agree, please do not use our services.

1. Information We Collect

Information You Provide Directly

When you apply for membership or contact us, we collect:

• Full name and professional title
• Email address and phone number
• Current employer and property name
• LinkedIn profile URL
• City and region
• Membership tier preference
• Personal statement submitted with your application
• Payment information (processed securely through our payment provider — we do not store card details)

Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address and browser type
• Pages visited and time spent on site
• Referring URLs
• Device type and operating system

2. How We Use Your Information

We use the information we collect to:

• Review and process your membership application
• Communicate with you about your application status
• Manage your membership and send event invitations
• Send the weekly Afterhours Brief newsletter (members only)
• Process payments and issue refunds where applicable
• Improve our website and services
• Comply with legal obligations

We will never sell your personal information to third parties. We do not use your information for advertising purposes.

3. Application Review & Membership

All membership applications are reviewed by our team. Information provided in your application, including your professional background and LinkedIn profile, is used solely to evaluate your suitability for membership within our community. This information is kept strictly confidential and is not shared with other members or third parties without your consent.

4. Payment Processing

Payments for accepted membership applications are processed through secure third-party payment processors. We do not store your credit card or banking information on our servers. For declined applications, any payment collected is fully refunded within 5–7 business days.

5. Member Directory

Upon acceptance, basic professional information (name, title, city) may be visible to other verified members within our private community platform. You may request to limit or update this information at any time by contacting us.

6. Information Sharing

We do not sell, trade, or rent your personal information. We may share your information only in the following limited circumstances:

• Service providers: Third-party vendors who assist in operating our website, processing payments, or sending communications — all bound by confidentiality agreements
• Legal requirements: When required by law, court order, or governmental authority
• Business transfers: In the event of a merger or acquisition, your information may transfer to the new entity under the same privacy protections

7. Data Retention

We retain your personal information for as long as your membership is active, or as needed to provide services and comply with legal obligations. Application data from declined applicants is retained for 12 months and then securely deleted. You may request deletion of your data at any time.

8. Your Rights (PIPEDA & Canadian Privacy Law)

As a Canadian-based organization, we comply with the Personal Information Protection and Electronic Documents Act (PIPEDA). You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Withdraw consent for non-essential data use
• Request deletion of your personal data
• File a complaint with the Office of the Privacy Commissioner of Canada

To exercise any of these rights, contact us at hello@hospitalityafterhours.ca.

9. Cookies

Our website may use essential cookies to ensure basic functionality. We do not use third-party advertising cookies or tracking pixels. You may disable cookies in your browser settings without affecting your ability to view the site.

10. Security

We implement industry-standard security measures to protect your personal information, including SSL encryption on all data transmission. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify members of significant changes via email. Continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us